In this tutorial, you will learn how to create a basic folder structure for your company on your file storage.
When handling a lot of documents and files, it is really important to have an organised folder structure. This tutorial will use a fictional company with various departments to show you how to create folders on the Jotelulu platform.
How to create a folder structure on your file storage?
Before you begin
To successfully complete this tutorial, you will need:
- To have subscribed to the file storage service. If you need more information about how to do this, take a look at the tutorial entitled: How to Add File Storage.
Step 1. Open the file storage subscription page
From the initial dashboard, click on the top of the file storage card (1).
Step 1. Open the file storage subscription page from the dashboard
Next, click on the “Structure” section (2) in the left-hand menu and click on the “Start” button (3).
Step 1. Go to the “Structure” section on the file storage page
Step 2. Create and name your folders
Enter a name for your folder (4) and click the “Create” button (5). Your first folder has now been created. Click on the “New Folder” button to repeat the process and create more folders.
Step 2. Create new folders on your file storage
Create as many new folders as you need to set up your top-level folder structure. If you wish to create any subfolders within these main folders, simply click on the folder in question (7).
Step 2. Create subfolders on your file storage
Once you have clicked on the folder (in the example, we have used the “HR” folder), the process is the same as before. Simply click the “Create Folder” button (8), enter a name for the new subfolder (9) and click “Create” (10). Once again, you can create as many subfolders as you require by clicking on the “New Folder” button (11).
Step 2. Repeat the process to create additional subfolders
We have now created our top-level folders and a number of subfolders (in this example, within the “HR” folder).
Step 2: Finalised folder structure
Repeat the above steps to add any additional subfolders and create an organised folder structure for your company. You are now ready to begin storing and sharing files.
Summary
If you want to share files efficiently in your company, having an organised and intuitive folder structure will be key. In this tutorial, you have learnt how to create folders and subfolders on your file storage.
Now that you have created an appropriate folder structure, you might want to set permissions for users or user groups to restrict access to certain folders. If so, have a look at the following tutorial:
Glossary:
- Folder: A basic storage location where files are kept.
- Shared space: A collection of folders that all of an organisation’s users can see.
